How to Order

Step 1: Request a Quote

OARnet has contracted with Carahsoft to support quote requests. You may contact Carahsoft directly to request a quote at: oarnetvmware@carahsoft.com; or you may contact your Broadcom TAM team (Technical Account Manager*) for assistance in developing your quote. The team can be reached at OARnet-tams.pdl@broadcom.com. The team consists of multiple TAMs who work as a group to cover all of OARnet.

A quote will be provided based on your environment’s core count. Please reach out to your Broadcom TAM team at  OARnet-tams.pdl@broadcom.com should you need assistance in determining your count.

*NOTE: Broadcom dedicated TAMs are full-time, cross-functional advisors who work with your organization to develop a comprehensive understanding of your business objectives to assist with properly licensing your VMware environment.

Quote Payment Options:

Ramp Pricing
Variable cost per core paid annually for the life of the agreement
Fixed Pricing
Fixed price per core paid annually for the life of the agreement 
Upfront Payment
One-time payment of the entire cost of the cores for the life of the agreement

The default option for quotes is Ramp Pricing; however, if you would like to see quotes for the Fixed and/or Upfront options, please let Carahsoft (oarnetvmware@carahsoft.com) know.

Upon receipt, you will need to review your quote for core count accuracy and estimated costs and report any changes.

Note: Customer commitment to the contract will be until the end of the OARnet agreement, July 30, 2029.

For pricing and payment options, please visit the Products Details and Pricing page.

Step 2: Procure Payment

Orders are submitted only after receipt of purchase order or payment confirmation email. Invoicing occurs following order fulfillment.

Acceptable forms of payment:

  • Purchase Order (PO) - preferred
    • Email your PO to: oarnetvmware@oar.net
    • Include the correct vendor address: The Ohio State University, P.O. Box 182905, Columbus, OH 43218-2905
    • Reference the quote number
NOTE: If the above information is not included, order processing may be delayed.
  • Payment Confirmation Email – for use if PO cannot be procured 
    • Send an email to oarnetvmware@oar.net stating that your organization [entity name] will remit [$amount] to purchase quote [quote number] when invoiced.

Step 3: Submit Order

  • Submit a completed and signed quote to: oarnetvmware@oar.net. (Note: Customer commitment to the contract will be until the end of the OARnet agreement, July 30, 2029.)

Upon review, you will be alerted of any action items or emailed a confirmation from Carahsoft with a timeline for fulfillment.

Step 4: Billing

OARnet invoicing occurs following notification of order fulfillment.

  • After you receive your invoice, visit this site for payment.
    • Payment methods:
      • ACH electronic funds transfer
      • Credit card [Note: There is a 2.85% card processing fee.]
      • Check
        • Make your check payable to: The Ohio State University dba OARnet.
        • Mail your check to: The Ohio State University, Accounts Receivable, P.O. Box 182905, Columbus, OH 43218-2905.
        • Reference the invoice number on the check.

Questions concerning invoices may be directed to the OARnet business office: Troy Dillon: dillon@oh-tech.org • phone: 614-292-9381.

Additional Information

Client Eligibility

Under partnership with The Ohio State University (OSU), the Ohio Department of Higher Education (ODHE), Ohio Department of Education (ODE), Ohio Department of Administrative Services Office of Information Technology (DAS OIT) and VMware, OARnet established an aggregate purchasing program for our clients. OARnet clients include: all Ohio colleges and universities, Ohio K-12 schools, State of Ohio agencies and local government members of the DAS OIT Cooperative Purchasing Program (Co-Op).

Members of the State of Ohio Co-Op may participate in purchasing VMware by Broadcom from OARnet. You may find more information regarding the Co-Op as well as application instructions on the DAS OIT Co-Op website.

Purchase Authority

The State of Ohio does not have a state contract number or STS (State Term Schedule) associated with VMware. The State of Ohio is utilizing an existing Ohio Revised Code as its purchase authority for VMware: ORC 127.16(D)(23).

Please contact your VMware by Broadcom representative with OARnet at oarnetvmware@oar.net for additional information.